UK Visitors from Overseas / Airport Transfers / Hotels

✈️ Welcoming Overseas Clients: Seamless Transfers from Manchester, London & Birmingham Airports

When international clients arrive in the UK, their experience at the airport—and the journey that follows—sets the tone for the business relationship. Whether they land in Manchester, London, or Birmingham the goal is the same: make their arrival smooth, efficient, and stress-free.

In today's competitive landscape, the small touches matter. A well-managed airport transfer isn't just about convenience—it's a signal of professionalism and hospitality.

Here’s how to ensure your overseas guests go from runway to boardroom, hotel or conference without a hitch in the UK’s three major business hubs.

🛬 1. Arrival Prep: Anticipate, Don’t React

Before your clients board their flight, send a concise welcome briefing that includes:

• Airport arrival instructions (including terminal info)
• Chauffeur or transfer contact details
• UK mobile/SIM card guidance
• Hotel check-in time and location
• Your emergency contact or assistant's number

This avoids confusion—especially for those unfamiliar with UK airports or transport options.

🚖 2. Local Transfer Insights: Manchester, London Heathrow & Birmingham

Manchester Airport (MAN)

• Just 30/40 minutes from the city centre via car service.
• Ideal transfers: Chauffeur-driven car services
• Business tip: Manchester's airport can be busy—book meet-and-greet services to speed up exit from arrivals.

London Heathrow/Gatwick/City

• Heathrow to Central London: 45–60 minutes by car, recommended to use a reliable chauffeur service
• London City Airport: Perfect for clients heading to Canary Wharf or the Square Mile.
• Avoid the tube post-flight—opt for executive cars with onboard Wi-Fi to help them catch up on emails.

Birmingham Airport (BHX)

• Just 30/40 minutes to & from the NEC, city centre or Colmore Business District.
• Reliable options include Network Executive Chauffeurs pre-booked executive transfers.
• The Air-Rail Link connects the airport to Birmingham International train station in under 2 minutes.

🏨 3. Hotel Coordination: Business-Ready Stays

Make sure the hotel is:

• Walking distance or a short drive from the meeting venue
• Business-friendly with early check-in or day-use options
• Able to assist with concierge needs (printing, meeting room hire, etc.)

Top picks by city:

• Manchester: Kimpton Clocktower, The Edwardian, Dakota Manchester or the Lowry Hotel
• London: The Ned, Hilton Bankside, numerous hotels London has to offer
• Birmingham: Hyatt Regency, The Grand Hotel, or Hotel du Vin

🧭 4. Ease the First 24 Hours

Help clients orient quickly:

• Suggest trusted local restaurants for solo dining or business lunches
• Offer a guide to local transport (Whether it best to use Uber or a more refined chauffeur service)
• Include details of nearby pharmacies, or coworking spaces

Bonus Tip: If their meeting is on the same day as arrival, consider booking a day room or arranging access to a business lounge for a refresh.

🤝 5. Details Build Trust

The journey from airport to meeting room is often overlooked—but it can have a real impact on how clients perceive your organisation. When you handle these logistics with thought and precision, it shows that you value their time, comfort, and business.

A relaxed client is an engaged client. And a positive first impression can lay the foundation for lasting collaboration.